People & Office Specialist

Ready to join the fastest-growing tech company in the Netherlands?

We were awarded 1st place by the Deloitte Fast 50 award in 2019 for growth and innovation, and 7th place in 2020, and we’ve continued our strong growth through Covid times. Now, we are looking for a driven and motivated People & Office Specialist to join our team.

This is us, nice to meet you!

Experiencegift is home to Hotelgift, Flightgift, and Activitygift. Gift cards that can be redeemed for over 550,000 hotels, 400 airlines, and 50,000 activities worldwide. We believe in experiences over things. Our mission is to enable our customers to spread joy by giving the gift of experiences that can be redeemed whenever, wherever. As we sell in over 50 countries worldwide, we’ve built a diverse team of over 60 colleagues and more than 15 nationalities. We have offices in Amsterdam and Athens.

What makes the role so great?

As our People & Office Specialist, you will support our Athens office with all the HR, Recruitment & Office tasks. In your role, you’ll directly report to the Finance Senior Manager based in Athens. In addition, you will work closely with the People & Culture Senior Manager and the Office Manager based in Amsterdam.

You will be the only person in the People & Office department in Greece, therefore you will have full ownership of all the People & Office tasks in Athens, which is ideal for making an impact while contributing to Experiencegift’s ambitious growth plans.

What will you do?

• Be the main contact person for the Experiencegift employees in Athens

• Create and maintain hard copies of the employee’s documents (contracts, changes, onboarding documents etc.)

• Send all the relevant HR & Payroll documents to the accountants to be submitted to the authorities

• Check the monthly salary calculations that are being prepared by our accountants (e.g night shift, Sundays, Bank holidays etc.)

• Manage the Onboarding process (contracts preparation, the gathering of the documents, communication with accountants etc.)

• Manage the Offboarding process (communication with accountants and with the employee for the preparation of the relevant documents etc.)

• Be responsible for the vacation days and hours documents

• Be in constant communication with the Management Team and the accountants to reply to any query and to discuss any suggestions or any updates related to the Greek Labor Law

• Be responsible for the end-to-end recruitment

• Keep the HR data up to date on the HR system

• Support our managers and employees
  

• Checks daily office work routines (e.g. collects the mail, prepares the kitchen area for the employees' daily meals, checks that the office is clean and tidy, refills and maintains coffee machine, etc.).

• Order equipment and supplies for the office (ex. laptops, keyboards, food, snacks etc.) and always search for the best value-for-money products and services.

• Organize all work-related events with the support of our Events Team in Amsterdam.

• Be responsible for the Office supplier contracts (e.g Safety Technician) and be on top of the expiring ones. In addition, to communicate with the relevant suppliers in order to solve any issue related to the office (e.g Cleaning suppliers, technicians, etc.)

What will you bring?

• Minimum 2 years experience in an HR/People Specialist role (HR admin tasks such as holidays, sickness, contracts)

• Minimum 1 year of experience in Recruitment (screening CV, screening calls, recruitment process coordination, offer candidates)

• Experience working with an HR system (Hibob is a plus)

• Payroll knowledge/experience

• Familiarity with Office tools (e.g Excel, Word, PowerPoint etc.)

• Familiarity with Greek Labor Law

• Know-how of security and confidentiality of crucial business records

• Office and/or office events experience is a plus

• Excellent skills w.r.t. communication, critical thinking, problem-solving, time management, project management, attention to detail, and resource organisation/prioritisation

• Minimum Bachelor-level education in a relevant field

• Excellent understanding of the English language
  

Who are you?

• A people person: you like to be around people and support them to give a good employee experience

• Detail-oriented: HR administrations & payroll require accuracy and attention to detail

• Positive: to help us keep the good vibes within the organization

• Trustworthy: you will have access to all the confidential information, therefore, we expect you to treat it confidentially
  

What could you expect from us?

• Opportunity for significant & fast impact

• Competitive salary

• Space to develop your own ideas and projects

• A young, fast-growing international team

• High-end new laptop

• An amazing office with an Acropolis view in Athens
  

This is a full-time job-based in Athens (fully on-site due to office responsibilities) and is available as soon as possible. You will be reporting directly to the Finance Senior Manager.

At Experiencegift, we offer our colleagues the chance to develop and grow alongside top talent in one of the world's fastest-growing tech scale-ups. By providing a creative, dynamic, and innovative environment, we empower our people for unlimited success

Sounds interesting? Apply now! We are looking forward to meeting you.

• Minimum 2 years experience in an HR/People Specialist role (HR admin tasks such as holidays, sickness, contracts)

• Minimum 1 year of experience in Recruitment (screening CV, screening calls, recruitment process coordination, offer candidates)

• Experience working with an HR system (Hibob is a plus)

• Payroll knowledge/experience

• Familiarity with Office tools (e.g Excel, Word, PowerPoint etc.)

• Familiarity with Greek Labor Law

• Know-how of security and confidentiality of crucial business records

• Office and/or office events experience is a plus

• Excellent skills w.r.t. communication, critical thinking, problem-solving, time management, project management, attention to detail, and resource organisation/prioritisation

• Minimum Bachelor-level education in a relevant field

• Excellent understanding of the English language